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Automated enhanced background checks for Danish municipalities (kommuner)
P-Secure has developed a platform that helps Danish municipalities (kommuner) establish systematic background check processes — including straightforward compliance with GDPR, regulatory requirements, and audit processes, ensuring that public authorities can maintain high standards of data protection and integrity. Conducting background checks is part of the security measures underpinned by the Danish Act on Measures to Ensure a High Level of Cybersecurity (NIS2) and the Danish Act on the Resilience of Critical Entities (CER). Both pieces of legislation allow for a risk-based approach, and the rules of the General Data Protection Regulation apply to the personal data collected in connection with background checks. P-Secure is your guarantee of compliance with applicable requirements and legislation in this area.
Challenges in municipal compliance
Municipalities must ensure that employees across a wide range of functions — from social services and healthcare to administration and technical operations — are properly vetted, and that documentation meets the requirements of regulators and auditors. In practice, this is often complex given the scale and diversity of the municipal workforce.
Manual processes can lead to:
- Delays in onboarding
- Incomplete or inconsistent documentation
- Increased risk of non-compliance
- Time-consuming audit preparation
At the same time, regulatory expectations continue to evolve, requiring organisations to maintain accurate, traceable, and audit-ready records at all times.
Useful features for municipalities
P-Secure automates the verification of identity, CV, criminal records, driving licences, and references — ensuring precise, timely controls and reducing the risk of human error across large and diverse workforces.
ID and CV check
Automate ID verification and CV checks including documentation of employment gaps
Criminal record check
Screen for prior convictions relevant to roles involving vulnerable citizens, sensitive data, or positions of authority
Driver's licence check
Verify the validity of driving licences for employees in roles requiring vehicle operation
Re-check
Easily schedule and complete periodic re-checks of employees in sensitive functions
The responsibilities of Danish municipalities
The Danish public sector employs more than 800,000 people across central government, regions, and municipalities. These employees collectively manage hundreds of billions of Danish kroner in public funds each year, and are responsible for citizens' most fundamental needs — from healthcare and education to social services and infrastructure.
With this significant responsibility comes a particular need for trust and integrity. Public employees handle sensitive personal data, make decisions that affect citizens' lives, and often have direct access to vulnerable groups such as the elderly and people with disabilities.
Systematic background checks help ensure that the right people are hired for the right positions. This is not about distrust of employees — it is about establishing structures and procedures that protect citizens, the organisation, and employees themselves.
International experience shows that well-developed screening programmes can significantly reduce risk while strengthening public trust in government institutions.
Background checks can, for example, help prevent corruption and abuse, strengthen the protection of sensitive citizen data, and ensure that employees have the necessary qualifications for their role — such as a valid driving licence, relevant education, and a clean criminal record.
The need for modern background screening
As regulatory requirements and public accountability expectations have grown, many municipalities face increasing pressure to modernise their background check processes.
Manual workflows often result in:
- Limited visibility
- Administrative burden
- Delays in onboarding
- Insufficient documentation
- Inefficient audit preparation
Compliance infrastructure for the future of public services
The opportunity
Today's municipalities must balance strict compliance requirements with the operational demands of delivering essential public services to citizens.
As regulations evolve and the expectations of citizens and oversight bodies increase, organisations need automated and scalable background screening that reduces risk without slowing operations.
Strengthen personnel security across municipal functions
Implement automated, compliant background checks that:
- Reduce onboarding time
- Ensure consistent documentation
- Cover employees across all municipal functions and departments
Maintain continuous compliance
Move beyond one-time checks with:
- Automated CV and ID verification
- Criminal record and driving licence checks
- Centralised, audit-ready records
- Security and GDPR-compliant data processing
Ensure alignment with NIS2, CER, GDPR, and applicable Danish public sector requirements at all times.
